Which gtd app
This GTD app can even remind you of the tasks you delayed to ensure you are on top of your workflow. ClickUp could be the right getting things done app regardless of whether you are a small business owner, manager, or artist who would like to master the GTD productivity method.
Image Source: ntaskmanager. Thanks to its intuitive interface, you will quickly find the best way to organize tasks and projects and tick them off as your team progresses. With this GTD tool , capturing ideas is quick and convenient, and converting them into projects is even easier.
This GTD software allows you to delegate tasks to your team members, schedule them by date, set priority levels and reminders. Also, you can use different views to get a better grasp of your tasks and filters to reduce the time you need to find items. Reviewing is the fourth GTD pillar, and nTask is the king of Gantt charts that make performance reviewing a breeze. You can also review calendars to check whether everything is getting done according to plan.
Having everything in one place, organized and categorized, you can rest assured your tasks will be completed even ahead of the schedule. Image Source: youtube. This versatile, rich-in-features app can help you gain control over your daily chores and tasks and create a serious organization system that leaves nothing to chance. You can quickly capture your thoughts and ideas and turn them into multiple tasks you can access from anywhere, even when the app is not running.
Now the tasks are here, you can give them a deeper context by assigning them tags, locations, dates, colors, and even specific details such as phone numbers.
With it, you can also group tasks and drop them on the calendar to make sure you never miss a beat or add unique, custom reminders to these tasks. One of the features that make 2Do stand out from the rest is that it supports both text and audio memos so you can capture ideas when on the go, wherever life takes you.
Image Source: focuster. Focuster is a GTD software designed to help you maintain focus, minimize distractions, achieve goals, and get better at managing time. With it, you can capture your ideas and goals, prioritize tasks, toggle off the ones that are not actionable, set deadlines, and engage with every step of the way so you know you are always winning.
Focuster features smart reminders and notifications that will help you stay on top of your daily schedule. Its simple UI makes it easy to have all the tasks at hand: active tasks are in the middle, the entire schedule is on the right, and your To-Do lists are on the left.
You can even group tasks for a better organization while the app itself breaks larger tasks into manageable ones and fits them into your schedule you can always change. Image Source: todoist. Todoist , one of the best getting things done tools , offers a clean and minimalistic, yet eye-catching interface that can help you regain clarity over your tasks. It covers the GTD technique by helping you capture, organize, and engage with your tasks.
With it, you can create projects and sub-projects, tasks and subtasks, label and prioritize them, add labels, favorites keep key projects and tasks on top , make To-Do lists, dependencies, set reminders, and organize your work in a very sleek manner. Not only does Todoist offer great planning features, but also collaboration features so you can communicate with the team and delegate tasks.
You will get notified when someone from the team posts a comment, completes a task, etc. All together, Todoist can help you create a productive workspace and gain control of everything on your plate. It even awards you with Karma points as you progress to keep you motivated! Image Source: culturedcode.
Things is one of the best GTD software that can provide clarity by transforming your thoughts into projects and tasks. If you had some previous experience with Things, then prepare to be amazed by its brand new design and powerful new features.
It features a user-friendly UI that makes it a breeze to add tasks and organize lists. Things let you add context to your tasks through tags, checklists, due dates.
Also, it supports various performance tracking and reporting features, all beautifully designed so you have fun whilst getting things done. The only downside is that it is fully integrated with Mac and iOS only. Nirvana is one of the few software specifically designed to complement the GTD practice and free your mind of clutter.
It is packed with numerous features that can help you get in tune with this method by following it stage-by-stage. You can use this GTD app to organize your valuable thoughts and tasks, and keep track of those boring recurring tasks, such as paying bills on time, make them actionable, and turn them into projects divided by categories. Nirvana makes clarifying and organizing steps super-duper easy. Use tagging and filtering options such as tags, contacts, areas, time, and energy required to add more context to your tasks, and use keywords to narrow down your search and save time.
This user-friendly GTD software that adapts to your needs can make everything much clearer and help you organize your business maybe even your life. Image Source: ticktick. TickTick is a fancy-named, GTD-based app that can help you organize personal and work tasks while staying creative.
The interface is quite simple so you can focus on managing your do-so but still engaging enough to keep you motivated. Create tasks, lists, folders, and check items to organize your items, sort them by order of priority by using color codes, create custom tags to make tasks easily searchable—everything for the sake of stress-free productivity. Although TickTick may not be the best getting things done app for large teams, it could be it for small to medium teams as it supports collaboration, allows sharing lists, assigning tasks, and viewing task activities so you keep track of what everyone is doing and ensure your teammates are on the same page.
Connect TickTick with other tools you use every day, automate your experience, and stay up to date with tasks anytime, anywhere. Image Source: firetask. Primarily you get a calendar like a window with the addition of different tags support for setting up checkpoints. Once a task is complete, you can omit the check-box with a simple tap! GanttPRO is an elegant project management tool based on Gantt charts.
The software allows you to easily create tasks with their start and end dates and follow them smartly. With GanttPRO, you can break your projects, no matter how big or small they are, into smaller, easier manageable pieces of work. The software offers robust task management with lots of options. Moreover, it offers custom columns that you are free to set up on your own.
GanttPRO is highly intuitive software with a short learning curve. Just plan and schedule, and all of your tasks will be right in front of you. With Zendone , you can create unlimited actions to get more done. Zendone is a powerful app when it comes to getting things done. The app includes the tickler folder where you can organize all your items for the day, like booking a ticket, paying the bills, email to clients, etc.
In the Zendone app, you can easily create your daily tasks, edit and review them. Also, you can include the time estimates, add tags, and find out how much effort you will need to put it to get the particular task done.
It offers several integrations to help you manage your projects. You can integrate it with Evernote, Google Calendar for seamless task management. Zendone application is supported on the web , iOS , and macOS. HiTask offers plenty of task management and getting things done GTD features. The main features of HiTask include creating a calendar, tasks, subtasks, grouping, document storage and sharing, and time tracking.
It can help you get organized and become productive with simple to use the tool. You can get free storage for up to MB with a free account. It helps you nail your projects by getting things done on time.
It has more features than usual GTD apps have. HiTask removes complexity from your work and gets your more control. You can download different Pomodoro Apps from Google and Apple app stores to support your cravings for getting things done in an old-fashioned way.
As for getting things done alternatives, Pomodoro apps are a convenient way of ridding yourself of the distractions and actually focusing on stuff that matters the most.
Weekdone uses the getting things done methodology to help you get organized for effective planning and project completion. The software has a tree-like hierarchy that provides a good management structure. With Weekdone you can provide feedback on completed tasks while also keeping your team members updated so everyone is on the same page.
You can also enable email reminders, and import items to generate reports from other software. Remember the Milk is an online to-do list and task management software. With Remember the Milk, you can easily create weekly reviews, use tags to create contexts, take advantage of their unintrusive reminder system, and also use their flexible labels and folders for work, personal, and tasks on hold.
The app also lets you share your lists or pass tasks over to others so you can get more done faster. The Campfire app can help you eliminate disorganization if you are on a writing project. This is an amazing GTD app for writers to plan, brainstorm, and write better stories. It can help you create your plot, build story characters, and manage your story all in one application. Writers and content creators can use Campfire to create blogs, YouTube video development process, book writing, and podcast creation.
You can use it not just for writing projects, but Campfire also has a Discord community for fellow writers and they also publish the community work on different social channels. After all, we are all on the clock! Tomatoes is technically a Pomodoro timer with a clean UI. It means that there are no distractions, complex interface shortcuts, and other clutter that might derail you from getting things done fast. You can also turn your productivity into the competition should you choose to use Tomatoes in your organization.
Set up the timer for an activity and let everyone kick-off at the same time. See who comes up with the best results in the shortest amount of time. Microsoft To-Do was primarily made as an independent application. Seeing its popularity, it was soon transitioned to as the enhanced version of the insanely popular Wunderlist app. Everything is right where it needs to be.
For instance, if you are currently using Outlook as your go-to email management platform, you can automatically synch everything with Microsoft To-Do mobile application. Alternatively, the same can be done through a laptop or a desktop computer; it depends on you. Coming back to Wunderlist, the app had a cult-like following among GTD power user communities. A bonus application for you in this list is Hive. This software is one of the best tools that you can use in as it is a whole barrage of different applications for web and desktop, and when all synced together, can make an incredibly productive work environment for you and your team.
The application allows all of the team members to check their to-do lists and communicate with each other throughout the day in real-time. This helps in making sure that everyone is in the loop and there are no gaps in communication regarding the project development process or the project overall.
In addition to the wonderful mobile application, Hive also has different desktop and web applications that boost your productivity levels even more. Each project can be viewed in many different ways as per the needs and requirements of the audience. Time to take over the GTD methodology like a bookworm. David preaches getting started from the most boring and annoying task and moving all the way up from there to deliver results.
Just roll over your eyes in your head and get started ASAP. Alongside his remarkable tips for smoother operations processes, David fills his readers in on cleaning up their mess through the ways of filing, organizing , and listing things.
They are a means to an end! Do give it a read whenever you are looking to get things done like a pro. The plain and simple answer would be No. Secondly, if you are an individual freelancer, a contractor, or a project manager who is currently handling a very small number of activities, then you can commit most of the stuff to your memory, or a conventional notepad.
Take a piece of paper, or maintain a diary for to-do list activities, the rest will come to you naturally. However, if you are responsible for multi-project management and simultaneous workflows with high priority CPMs, then using getting things done application is important.
Do you have a suggestion for a free project management software that follows the GTD approach? Feel free to comment below with your suggestions. Manage your team, tasks, projects and more on a single platform. Sign up today, it's free. Table of Content. Source: Asian Efficiency. Looking for a perfect GTD tool? Get Started for Free. Looking for a Free GTD tool? More related articles:. Sign Up Now. Ready to up your game with nTask? Book a Demo Try For Free. X We use cookies to ensure that we give you the best experience on our website.
Cookie Policy Accept. Manage consent. Meeting deadlines without losing your sanity on the way. Imagine accomplishing all this, along with a healthy body and mind. Sounds too good to be true? But, there must be a way to help improve our productivity, if not skyrocket it, right?
Yes, there is. So, the whole concept of GTD revolves around systematic organization of your tasks and priorities in a way that they become more manageable and achievable. The technique comprises of 5 steps that bring you closer to getting your life together well, almost. Patience, my beloved reader! All lost in a jiffy. So, the first step of implementing GTD is to brain dump. Immediately transfer whatever comes to your mind into an external system, which can be anything ranging from a simple notepad , to a more elaborate to-do list app.
This is the first step towards better productivity and it will set the basis for processing things faster. Break down all your to-dos to decide the next course of action. An interesting take on this can be to follow the two-minute rule. If the underlying task can be completed within the next two minutes, do it immediately. This will greatly help you get rid of all the small things that were piling up to become big troubles later on.
The clarifying step in turn leads to the third step, organize. Organizing is one of the most important and elaborate, might I add steps of the GTD technique.
You begin by categorizing and prioritizing your tasks and putting them in relevant lists, according to the nature of urgency. So, first things first, you need to decide if the tasks that lies ahead of you are actionable or not. All the tasks that do not require any action at the moment, but might be needed at some time in the future should be put in this category. Keep reviewing them over time to evaluate if any action needs to be done.
Now comes all your tasks that are, indeed, actionable. If the actionable task can be done within the next 2 minutes, do not wait any further, and do it. Putting the tasks in projects category implies that they need more than one step, or more time to successfully complete.
You need to delegate or defer the tasks that are now in your projects list. This can be done by further placing the tasks in the following lists:. Divide your tasks according to their similarities and give them a context tag to identify them better.
Continuous evaluation and monitoring of everything that you need to do is a recipe for perfection. There you go! You have everything neatly placed right in front of you. You just need to get your head into it and start knocking things off your checklists like you own the game. Your system is set and you know what exactly you need to do.
Remove that procrastination cloaks off you and get to work. The getting things done applications let you implement GTD smoothly and steer clear of your mind of all the clutter. Starting off the list with a tool that is equipped with a feature set designed by specifically keeping in mind the GTD methodology.
FacileThings comes with everything that you need to effectively implement the GTD structure without losing track along the way. The sleek user-interface and aesthetically pleasing design makes it a go-to GTD app. The tool allows you to quickly begin capturing and clarifying ideas before moving on to the next steps. Through integrations of Evernote, Google Calendar, Dropbox, and some other apps, easily capture your ideas before they slip your mind.
This GTD app also comes with native lists to help you organize your tasks according to their context. As for every other component of GTD, FacileThings lets the users follow a systematic approach to get things done. This GTD app comes with a smart feature set to help you with getting things done faster by keeping all the GTD components in check. The tool provides native lists to fit all the tasks according to their priority level and urgency.
The inbox functionality of the app allows you to instantly capture whatever comes to your mind in one centralized location. An interesting feature Nirvana comes with is the energy level field with tasks. Whenever adding tasks, you can define the energy level of a task to identify the attention it requires.
One of the most popular to-do list management apps, Todoist is my one of the top recommendations for the best GTD app. The quick add functionality serves as a means of capturing ideas and moving forward with the day. Stocked with powerful features, OmniFocus enables you to get things done with flexibility and ease. The intuitive and visually appealing user-interface further acts as cherry on top.
This GTD app lets you create actions and add tags to them to classify them according to their distinct category.
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